Sample document. The firms in it are described by their trade, and every figure is illustrative.

Proposal for a food and drink wholesaler

Rates and service for your three weekly lanes

Pallet rates, collection windows and how we handle a missed slot.

Prepared for
A food and drink wholesaler, Manchester
Prepared by
A road haulier
Date
November 2026

Summary

You move around 120 pallets a week from your Trafford warehouse to three regions. We can run all three lanes on fixed days with set collection windows, at the rates below, from the first week of January.

The lanes

LanePallets a weekDaysRate per pallet
Manchester to Glasgow45Mon, Wed, Fri£58
Manchester to Bristol40Tue, Thu£52
Manchester to Norwich35Wed£61

Source Volumes from your tender pack, October 2026

Weekly cost by lane

Weekly cost by lane, £
01,0002,0003,000GlasgowGlasgow: 2,6102,610BristolBristol: 2,0802,080NorwichNorwich: 2,1352,135

Source Rates above multiplied by your weekly volumes

Service

2 hours
Collection window
Same day
Proof of delivery
Quarterly
Fuel review

Source Our service terms

If something goes wrong

  1. A missed collection window. We tell you within 30 minutes and offer the next slot the same day.
  2. A damaged pallet. Photos at collection and delivery, and a claim answer within five working days.
  3. A refused delivery. We hold it at our depot for up to two days at no charge while you arrange the rebooking.

Investment

Per weekPer year at 50 weeks
All three lanes£6,825£341,250

Source Rates above, before VAT

Next steps

A call to confirm the days and windows

Then

  1. A trial week on the Bristol lane in December