Sample document. The firms in it are described by their trade, and every figure is illustrative.

Tender summary for a professional services firm

Our response to your office fit-out tender

A short summary of the full submission: what we will deliver, how we meet each requirement and the key dates.

Prepared for
A professional services firm, head office refurbishment
Prepared by
A fit-out contractor
Date
November 2026

Summary

We will refurbish two floors of your head office while staff stay in the building, working floor by floor over fourteen weeks. Our price is fixed for the scope in your tender pack, and we would act as principal contractor.

Requirements and our response

RequirementOur responseWhere to find it
Occupied-building working planFloor by floor, noisy work before 8amSection 4.2
Principal contractor under CDM 2015Yes, with a named site managerSection 5.1
Fixed price for the full scopeYesSection 7
Local labour and apprenticesTwo apprentices on site throughoutSection 6.3

Source Tender pack, section 3

Pricing summary

Price by work package, £k
050100150200Strip outStrip out: 4848PartitionsPartitions: 112112MechanicalMechanical: 186186ElectricalElectrical: 154154FinishesFinishes: 9797FurnitureFurniture: 6363

Source Our priced schedule, section 7

Key dates

MilestoneDate
Contract award16 January 2027
Start on site1 February 2027
Floor one handed back19 March 2027
Practical completion7 May 2027

Compliance

  • Accredited health and safety management system, certificate in appendix B.
  • Insurance certificates for employer's and public liability in appendix C.
  • Answers to the full prequalification question set in appendix D.

Next steps

Clarification meeting in the week of 7 December

Then

  1. Site visit with your facilities team